Access Sessions in Whova

You must be registered for the event to access sessions.

Access to all sessions for the Family Life Education Summit will be through our virtual platform, Whova. You will also be able to view session abstracts, watch recordings after the event, and connect directly with other attendees through chats and messages.

The sessions themselves will utilize Zoom Video Conferencing. You will need to have the latest version of Zoom installed on your computer. Go to Zoom’s Help Center to make sure your version is up to date.

Get Started on Whova: the Virtual Summit Platform

Log in at https://whova.com/portal/webapp/flesu_202306

The Whova event platform can be accessed on a computer’s web app (Chrome is recommended) or mobile app. Click the above link to log in to the virtual platform on any device.

On web or mobile app

1. You will need to use the same email address* you used when registering for the FLE Summit.
2. Click “Sign up here” if you don’t already have a Whova account and fill in your email and password.
3. Edit your profile to your liking, making sure to enter in your full name, as you would like it to appear to other event attendees. This is how you will network and interact with others and exhibitors.

 

View from mobile app

 

*Not sure which email address that is? Log in to my.ncfr.org and refer to the email address shown under the “My Profile” area.

 

View from web app

 

Once logged in, you will be able to access all features of the virtual platform including:

• A full, searchable event schedule
• The ability to create your own personalized agenda
• Search for event participants and attendees
• Have conversations with fellow event attendees

Access Sessions in Whova

 

Viewing the Summit Schedule

All summit sessions will utilize Zoom Video Conferencing, accessible through Whova.

The schedule is in Central Time. When you log in to Whova, the schedule will automatically adjust times to your device’s time zone.

1. Find the “Agenda” tab (left side on web app, bottom on mobile app). Search for Whova in your app store or go to https://whova.com/portal/webapp/flesu_202306
2. Browse or search for sessions on the top bar.
3. Once you find the session you want to access, tap on it.
4. If the session is currently available to join, there will be a live stream link. Otherwise, scheduled start date and time is provided.
5. If the session hasn’t occurred yet, you can click Add to My Agenda to put the session on your own personal agenda and set a reminder.

 

Agenda on the web app

 

 

Agenda on mobile app

 

Watching Summit Sessions

All summit sessions will occur through Zoom. The link to each Zoom meeting can be found in the session on the Whova virtual platform.

Sessions will be broadcast either in live stream or through a recording. Following a live stream session, the recordings will be available at a later date to registered attendees.

On web app

• From the agenda list, click the session you want to watch. There will be either a button for live stream or recorded video. 
• If the streaming screen directly shows up, click “Proceed” to start watching the stream. Otherwise click “View livestream” button to open a separate streaming page to watch.

 

watching from web app

 

On mobile app

• On the mobile app, you can watch videos and livestreams directly through the agenda item.
• Once you’ve accessed the agenda item, click on one of the options beneath Virtual Access: either Live Stream or Recorded video.

 

watch on mobile app

 

Using Session Q&A in Whova

Each session has a Q&A attached to it in Whova for asynchronous conversations with presenters outside of the live session time.

Please note: There will be an additional opportunity for Q&A in the Zoom meetings of sessions. Each session facilitator will provide instructions on how to ask questions inside Zoom.

On web app

1. Option 1: You can access three tabs on the right hand of the virtual session: Session Q&A, Chat, and Community. You can submit questions for the presenter through Session Q&A, participate in ongoing discussions with the other attendees viewing the session through Chat, and browse the Community Board function through Community
2. Option 2: You can use the “Session Q&A” tab on the left-hand sidebar underneath Resources as an additional method for discussion.

 

Q&A on web app

 

On mobile app

1. Option 1: On the session detail page, tap the “Q&A” button; on the next page, view the existing questions, vote on the questions you are interested in, or click “Ask a Question” to ask a new one.
2. Option 2: On the event main page, tap “Session Q&A” button; find the session you want to ask questions in, and tap on it.

 

Q&A on mobile app

 

Network and Chat with Summit Attendees

On web app

1. Click the “Attendees” tab on the left side of the screen under Main Navigation.
2. At the top of the page, you can search attendees by their name and keywords such as company name or title.
3. To start a conversation, click Send Message to begin a chat.

 

find attendees on web app

 

On mobile app

1. Click the “Attendees” tab (left side on web app, bottom on mobile app) to browse the attendee list.
2. At the top of the page, you can search attendees by their name and keywords such as company name or title. In their professional profiles, you can take notes or request contact information.
3. To find people with common backgrounds and interests, click the “Recommended” tab on the top of the Attendees list to find Whova’s recommendations about people with whom you may be interested in networking. Click into each item to see attendees who come from the same city or have the same affiliations, educational background, or interests as you.
4. Say Hi with one click or start a private chat by clicking the Message button. You can convert it to a private group chat by inviting more people.

 

find attendees on mobile app

 

 

Socialize Through the Community Board

The community feature allows you to start or join existing conversations with fellow attendees or to organize a meet up with specific colleagues. Reconnect with your old friends or make new ones!

1. To get started, click the “Community” tab (left side on web app, bottom on mobile app)
2. Create a new conversation topic or tap the topic to join existing topics like “Meet-ups.”
3. Click Follow directly next to the topics on the Community Board with which you want to stay up to date. To find the topics you’re following, choose between three tabs near the top of the page: All Topics, Followed, and New Topics.

Join a Meet-up on web app

1. Go to the Community Board and find the board for Meet-ups and Virtual Meets.
2. Find the meetup you are interested in, join directly, or click into it to see more details, and then click “RSVP”
3. When the meetup starts, click “Join meeting room” to start chatting!
4. There is an RSVP button for meet ups already scheduled.

 

Meet-up on web app

 

Join a Meet-up on mobile app

1. Go to the Community Board and find the board for Meet-ups and Virtual Meets.
2. Find the Meet-up you are interested in, join directly, or tap into it to see more details, and then tap “Join.”

 

Meet-up on mobile app

 

You can also suggest a new meetup by tapping “Suggest a Meet” and inputting the details. If you know someone will be interested, invite them to participate as well. If you have a meeting link, you can copy-paste there. Otherwise you can use Whova’s virtual meet room, which allows up to 30 participants.

 

Create a Meet-Up on Mobile

Access Sessions in Whova

Questions?

If you have questions or need help, email [email protected].