Creating a Healthy and Safe Conference
NCFR and the Rosen Centre are working together to create a safe and healthy conference experience for everyone. You play an important role too!
On this webpage, you will find the following:
General Health Information
- NCFR strongly recommends that all participants stay up to date with COVID-19 vaccination, in accordance with CDC guidelines. Check here if you are up to date.
- Participants are strongly encouraged to wear face masks in all conference-related event spaces. NCFR will have a supply of masks available but suggests attendees come prepared with their own masks.
- NCFR will continue to monitor the latest U.S. and global recommendations for large gatherings and consult with local health officials to create a safe and healthy conference environment for all attendees.
Onsite at the Conference
Participants are strongly encouraged to wear face masks in all conference-related event spaces. Masks may be removed at your own risk when speaking on stage or when eating and drinking. Masks should be high quality such as N95, KN95, KF94, or a 3-ply surgical mask. NCFR will have a supply of masks available but suggests attendees come prepared with their own masks.
Clear facemasks designed to allow those with hearing loss to see the lips of speakers will be available for conference attendees. Should presenters wear a face mask, it may be removed during presentations to improve overall audio and support lip reading.
If You Feel Sick...
If you feel sick or have a fever, please reduce the risk of illness spreading by staying in your room. You can view most sessions remotely from your computer or mobile device via the NCFR conference app on Whova. It is recommended to test yourself for COVID-19 if you have cold or flu symptoms.
About COVID-19 Tests
- Info on COVID-19 Testing
- Find a testing location near you
- You can order free self-test kits at COVIDtests.gov or purchase tests online, in pharmacies, and retail stores. You can also visit FDA’s website to see a list of authorized tests.
Before the Conference
If you test positive for COVID-19, the CDC recommends you stay home and isolate from others for at least 5 days. Do not leave your home, except to get medical care. Do not travel and avoid public transportation. Day 1 is the first full day after the day your symptoms started, regardless of when you tested positive. Read more.
At the Conference
If you test positive for COVID-19 while at the conference, please stay in your room and isolate from others for at least 5 days. Do not leave your room, except to get medical care. Do not travel and avoid public transportation. Day 1 is the first full day after the day your symptoms started, regardless of when you tested positive. Read more.
If You Are Sick at the Hotel
If you feel sick or have a fever, please reduce the risk of illness spreading by staying in your room. You can view most sessions remotely from your computer or mobile device via the conference app on Whova. It is recommended to test yourself for COVID-19 if you have cold or flu symptoms.
If You Were Exposed to COVID-19
If you believe you were exposed to COVID-19, the CDC recommends you wear a mask as soon as you find out. You can develop COVID-19 up to 10 days after you have been exposed. Day 1 is the first full day after your last exposure. If you develop symptoms, isolate and get tested. Get tested at least 5 full days after your last exposure, even if you do not develop symptoms. Read more.
As conditions change, please check the NCFR website for updates and more detailed health and safety protocols.
Tips for Personal Safety
We want you to have a safe and enjoyable conference. Just as you take care at home, whether it is to lock your doors or avoid staying out in the sun too long, there are things to keep in mind when traveling. As you would in any major city in the United States and throughout the world, here are standard precautions you can take, to assure a safe and pleasant stay.
- Learn about the hotel and city before you go. Plan how you will travel to the hotel and other destinations ahead of time. Check out our hotel and amenities info for more details: https://www.ncfr.org/ncfr-2023/2023-conference-site-amenities
- Keep family and friends updated. Give a copy of your itinerary to your loved ones before you travel to the conference and check in with them throughout the week.
- Always stay alert and aware of your surroundings. Use well-lit streets and areas that feel safe. Select routes that are the shortest distance between the hotel and your destination but avoid deserted areas.
- Bring only what you need. Carrying a lot of items around with you increases the risk that items will be misplaced or stolen.
- Safety in numbers. Travel in groups and avoid traveling by yourself. Make sure to check on each other periodically and agree on departure times.
- Watch your drink. Watch your drink being made and always keep it with you. Do not accept drinks from strangers. Use the buddy system when attending social events. Do not leave your drink unattended or in the care of someone you do not know well, and then resume drinking it. It is very easy for drinks to be altered if you turn your attention away from it, even for a moment.
- Be aware of the nearest exits in your meeting rooms and sleeping room. Examine the evacuation plan posted on the back of the room entrance door and read the safety and security instructions listed in the room directory.
- Safeguard your room and valuables. Lock and dead bolt your hotel room door and use the peep hole if there is a knock on the door. Avoid carrying all your cash with you, and do not carry your passport with you once you arrive at the hotel. Make a copy if needed and store your passport and other valuables in your hotel room safe. Finally, choose a consistent place to always keep your room card key. Many people keep it with their conference badge.
- Look out for others! Keep an eye on everyone, especially if someone looks to be alone and/or uncomfortable. Ask what you can do to help them, or just say hi and introduce yourself. Let us work together to make everyone feel safe and welcome!
- Review our Conference Code of Conduct to learn about what is considered acceptable and unacceptable behavior, how to report unacceptable behavior, and the consequences of unacceptable behavior. https://www.ncfr.org/ncfr-2023/code-of-conduct
Rosen Centre Security
Rosen Centre Hotel
9840 International Drive
Orlando, FL. 32819
Phone # 407-996-9840
In Case of Emergency Call:
Emergency: Dial 911
Engineering / Housekeeping Concerns: 88
Security/Safety: *55 / 2060800
Fire Department: 911
Lost and Found: 55 from guest room or #20808020.
Lost and found items will be stored or brought to the Front desk of the Rosen Centre
Hotel Operator: 0
The following security measures will be provided during the NCFR conference:
- Staffed officers and security personnel on duty 24/7.
- 24-hour CCTV (closed circuit TV) surveillance which is actively monitored and recorded by the Rosen Security department.
- The Rosen Centre provides security staff members trained in first aid, CPR, Disaster Preparedness, Heimlich, blood borne pathogen, AED certified on duty 24/7, along with 3 AED/defibrillators on property.
- All Rosen Centre employees receive background checks, drug screening, and random drug screening.
- In addition to the Rosen Centre security, NCFR has contracted a dedicated security personnel for the conference to monitor meeting space in which NCFR sessions will convene.
The hotel manager on duty and security staff works with Orange County Sheriff, local fire, and ambulance services to provide emergency medical support.
Orange County Sheriff
2500 West Colonial Drive
Orlando, Florida 32804
Orange County Fire Department
Rural Metro Transport 407-578-3605
Ambulance/Paramedic Service 911